Guidelines for Students Handling Various Administrative Matters

【Student Status-Related Matters】

1. Updating Student Records(Changing English and Chinese Names / Adding Indigenous Names / Updating Household Registration Address / Guardian Information, etc.)
2. Processing Leave of Absence(suspension), Reinstatement, and Withdrawal(termination)

【Document Application】

1. Application for Various Certification Documents(Transcript, Ranking Certificate, Name Change for Graduation Certificate, Reissuance for Lost Certificates, etc.)
2. Reissuance of Student ID / Replacement of ISIC International Student Card

【Transcript-Related Matters】

Application for Credit Exemption

【Acquisition of a BA and MA degree in 5 years】

1. Acquisition of a BA and MA degree in 5 years Application
2. Refund for student who acquisition of a BA and MA degree in 5 years

【Graduation-Related Matters】

Application for Early Graduation for Undergraduate Students

 

 

 

 

 

 

Process Explanation

 

 

🔶Changing English and Chinese Names / Adding Indigenous Names / Updating Household Registration Address / Guardian Information, etc.

 

⏩Fill out the Application Form for Updating Personal Information, prepare the necessary supporting documents (such as household registration transcript) and submit them to the Academic Affairs Office, Registration Division for processing.

 

 

🔶Processing Leave of Absence(suspension), Reinstatement, and Withdrawal(termination)

The new academic terms at our school begin in February and August. Therefore, applications for leave of absence, withdrawal, or reinstatement for the following semester can only be recorded in the system when the new semester starts.

Students on leave should apply for reinstatement or extend their leave before the end of the leave period; otherwise, they will be considered withdrawn.

⭕Leave of Absence(suspension)

1. According to Article 26 of the University's Academic Regulations, the total duration of leave of absence should not exceed two academic years. If a student needs to extend their leave after the two-year period, an extension of one semester or one year may be granted at the discretion of the university.

   For students who take a leave of absence due to military service, pregnancy, childbirth, or to care for a child under the age of three, the leave period will not be counted toward the total leave duration if they submit the necessary supporting documents with their application.

2. After students submit their leave of absence, withdrawal, or reinstatement applications their student status through the Online Application System, they should print out the application form and have it stamped in each required section before submitting it to the Registration Division.
   This Online Application System is only available for students who have not exceeded six semesters of leave. If an application is needed due to exceeding the leave period for the reasons mentioned above, please download and use the Student Leave/Withdrawal Application Form for processing.

⭕Reinstatement

• Students should submit their reinstatement application before the registration date of the semester they intend to return. Reinstatement cannot be processed during the semester.
• Apply via the Online Application System, and the Registration Division will compile the list and process it.
  Alternatively, students can fill out the Leave of Absence Reinstatement Application Form and handle it in person.

⭕Withdrawal(termination)

After registering the information in the Online Application System, students should print out the application form, have it stamped in each required section, and submit it to the Registration Division.
Students who have completed at least one semester of study should include a return envelope. The university will then issue a Certificate of Completion.

 

 

🔶Application for Various Certification Documents
(Transcript, Ranking Certificate, Name Change for Graduation Certificate, Reissuance for Lost Certificates, etc.)

⭕【Online Application】Student Online Document Application System

⭕【Paper-Based Communication Application】Certification Document Application Form

 

Type	Document Items	fee NTD	Processing time	Application Method			Remark
				Self-Service Printing	Online Application	Fill out the application form(The application form can be obtained from the Registration Division.)
Transcript-Related Matters	Academic Transcrip(CH)	$20	1	✔	✔		Applications are only accepted from students who have completed at least one semester of study at this university. Semester transcripts and semester ranking certificates can only be requested for the most recent semester. If you apply for the ranking of the most recent semester at the beginning of the semester, the documents can only be collected one week after the start of the semester. Please refer to the Academic Affairs Office announcement for the exact collection date.
	Academic Transcrip(EN)	$30	1	✔	✔
	Semester Transcript(CH)	$20	1	✔	✔
	Semester Ranking Certificate(CH)	$10	1		✔
	Semester Ranking Certificate(EN)	$10	1		✔
	Cumulative Ranking Certificate(CH)	$10	1		✔
	Cumulative Ranking Certificate(EN)	$10	1		✔
Student ID Card	Regular Card	$220	5			✔	1.Please complete the loss report procedure through theUniversity's Loss Report System in advance. 2.Students who are replacing a Regular Card with an ISIC card must also complete the loss report procedure before a new card can be issued.
	International Student Card(ISIC)	$400	5			✔
Degree Certificate/ Certificate of Completion	Certificate of Enrollment(EN)	$20	3		✔		1.Limited to current students. 2.For use by students applying to foreign schools.
	Degree Certificate(EN)	$20	3			✔	1.Limited to graduates. 2.For use by students applying to foreign schools.
	Certificate of Completion(CH)	$20	3		✔		1. Limited to students who have withdrawn and completed the withdrawal and departure procedures.
	Certificate of Completion(EN)	$20	3		✔
Graduation Certificate	Reissuance Degree Certificate(CH)	$150	3		✔		1.Limited to one application per person. 2.The reissuance of the original certificate is accepted due to damage, loss, name change, or other reasons. A copy of the ID card must be attached. 3.For reissuance due to a name change, please attach the Student Record Change Application Form and a household registration transcript.
	Reissuance Degree Certificate(EN)	$150	3		✔
Others	Sealed Envelope	$3	1		✔		1.The sealed envelope is used to comply with the requirements of domestic and international applying schools. It is stamped with the Academic Affairs Office's seal on the envelope containing the applicant's academic documents as a proof of sealing, and it is not intended as a general envelope for sending documents. 2.Please specify the sealing method of the envelope in the "Special Requirements" section after checkout.
	School Registration Certificate	$20	1			✔	Application Form of School Registration Certificate

🔶Application for Credit Exemption

According to the Course Credit Transfer Regulations for Students, the following students are eligible to apply for credit exemptions：

1.Students who transfer from other higher education institutions, enroll in the University byretaking the entrance examinations, or transfer to other undergraduate or graduate programs ofthe University.
2.Students who have completed course credits before being admitted to a degree program of theUniversity.
3.Undergraduate or master’s students who have completed and passed a master’s or doctoral-level course whose credits have not counted toward their required course credits for graduationduring their previous studies and hold an official proof document issued by the higher educationinstitutions they graduated from.
4.Students who hold an official certificate of completing course credits at other higher educationinstitutions during their withdrawal (or leave of absence) from the University.
5.Students who hold an official certificate of completing course credits during their overseasfurther studies, exchange programs, internships, or dual degree programs approved by theUniversity.
6.Other students who are approved by the University.

Please submit your application by the date specified in the academic calendar for each semester. Applications should generally be submitted only once.

Credit Exemption Application System
學生抵免學分系統操作手冊

✒Required documents：

1. Credit exemption application form printed from the Credit Exemption Application System.
2. Original transcript from the previous institution
3. Course syllabus (curriculum plan)

➡For credit exemption applications for professional courses, please submit them to your respective department.

➡For credit exemption applications for core courses(GC courses), please submit them to the Center for General Education.

Campus extension directory

 

 

🔶Acquisition of a BA and MA degree in 5 years

How to Apply：

According to the University's regulations for continuous five-year undergraduate and master's degree programs, undergraduate students (including transfer students) may apply to take master's level courses starting from the second semester of their junior year, through the relevant departments, institutes, or degree programs.

Please refer to the announcements from each department or institute for application dates.

 

 

🔶Application for Early Graduation for Undergraduate Students

Guidelines for Early Graduation of Undergraduate Students

🏆Eligibility requirements
Students enrolled in undergraduate programs who successful completion of all required courses and credits as specified by the department or degree program and meet the following standards for outstanding academic performance may apply for early graduation by one semester or one academic year：
1.Average conduct scores of A or above in each semester.
2.Cumulative GPA (not include current semester) at least 3.7 and cumulative ranking in the top 15% of class in the departments or degree programs before the semester of application (Transfer students need to get cumulative GPA at least 3.7 after enrollment in NDHU and for courses and credits completed at the original university and approved for transfer by NDHU, the average score of the transferred credits must be at least 80).
3.Students who meet the above mentioned criteria and be approved should get GPA at least 3.5 in current semester and the conduct scores need to match above mentioned criterion Article 2-(1).

🏆Application period

The application should be submitted within two weeks after the course add/drop period in the semester in which the student intends to graduate.

🏆Required documents
1.Early graduation for students with outstanding academic performance form
2.Letter of Consent for Early Graduation
3.Transcript
4.Initial Assessment by Graduate Admissions(print out via Pre-graduation review system)